How do you verify savings?

We document old cost and new cost line-by-line and agree to the definition before work begins. Each saving has a paper trail.

What counts as a saving?

Reduced or eliminated software subscriptions, lower vendor contracts, reclaimed labor hours converted to a dollar value at a rate agreed in advance, and avoided new spend that would otherwise have been committed.

Are you HIPAA compliant?

Yes. We operate under signed Business Associate Agreements (BAAs) with covered entities and business associates, and we design every engagement around the specific privacy, security, and breach-notification requirements that apply to your operation.

What if you don't save us money?

You don't pay us. No retainer, no minimum, no kill fee. If the audit reveals no real savings on the table, we say so and step away.

A short engagement letter that fixes the definition of savings, how they're measured, and the 30% fee. No upfront commitment, no lock-in, and the savings we've already unlocked stay yours either way.

Do you charge anything upfront?

No. Zero retainer, zero deposit, zero discovery fee. Fees are paid only out of verified savings.

A performance-based cost-reduction practice

Cut business costs.
Pay only from verified savings.

We audit your software, vendors, and workflows; eliminate waste; rebuild what should be rebuilt; and charge 30% of the savings. You keep the other 70%, on costs you'd otherwise have paid in full, forever. No retainer, no upfront fee.

Request a savings audit See our approach

Upfront retainer

30%

Of verified savings

70%

Yours to keep

∞

Years you keep saving

Engagements run under signed MSAs and BAAs where applicable. HIPAA-compliant for clinics, medical groups, and healthcare-adjacent operators.

Operator portfolio · clinics, medical groups, and operating businesses · Hablamos Español

TrueBliss Medical

Med spa · New Jersey

CaptivateMD

Med spa · Long Island, NY

Exopro Biologics

Peptides & exosomes · NJ

Skyn by Design

Peptides brand · NJ

Direct Personal Cares

Adult day care · New York

Dr. Cristian Calderon

Aesthetic surgeon

MellowMinded MD

TRT & men's health · Florida

Paparepa Frozen Foods

Cut $600/mo QuickBooks → in-house AI

Tus Abogados 24/7

Accident law firm · stack trimmed

Walch Law

Personal injury law firm · California

The Grand Palazzo

Event venue · Queens, NY

Magical Waxing

Waxing & beauty salon · Atlanta, GA

LatinMixx

Latin DJ platform · SaaS cut

Casari Home Design

VA replaced · custom CRM + AI

Dunamis

Cleaning ops · AI back-office

DrapeMasters

Custom drapery · CRM + AI

Ahorro Latino

Solar & energy · Español

CMC Blinds

Custom blinds & shades

Alvaro Stairs

Custom stairs & railings

Black Circuit Labs

Software & electronics

En Casa Colombia

Nonprofit · Colombia

NTC Plattsburgh

Plattsburgh, New York

Rehana DME

Durable medical equipment

Rehana Social Adult Day Care

Adult day care · NY

Enjoy Video Games

Video game retail

TrueBliss Medical

Med spa · New Jersey

CaptivateMD

Med spa · Long Island, NY

Exopro Biologics

Peptides & exosomes · NJ

Skyn by Design

Peptides brand · NJ

Direct Personal Cares

Adult day care · New York

Dr. Cristian Calderon

Aesthetic surgeon

MellowMinded MD

TRT & men's health · Florida

Paparepa Frozen Foods

Cut $600/mo QuickBooks → in-house AI

Tus Abogados 24/7

Accident law firm · stack trimmed

Walch Law

Personal injury law firm · California

The Grand Palazzo

Event venue · Queens, NY

Magical Waxing

Waxing & beauty salon · Atlanta, GA

LatinMixx

Latin DJ platform · SaaS cut

Casari Home Design

VA replaced · custom CRM + AI

Dunamis

Cleaning ops · AI back-office

DrapeMasters

Custom drapery · CRM + AI

Ahorro Latino

Solar & energy · Español

CMC Blinds

Custom blinds & shades

Alvaro Stairs

Custom stairs & railings

Black Circuit Labs

Software & electronics

En Casa Colombia

Nonprofit · Colombia

NTC Plattsburgh

Plattsburgh, New York

Rehana DME

Durable medical equipment

Rehana Social Adult Day Care

Adult day care · NY

Enjoy Video Games

Video game retail

01The problem

Most operating budgets carry five to six figures in recoverable software and vendor cost.

Subscriptions stack up. Workflows stay manual. Vendors raise prices on autopilot. Nobody owns the line item. We do.

SaaS sprawl

Form builders, CRMs, schedulers, marketing tools, automation platforms, support tools — purchased over years, never consolidated, never audited.

Duplicate and redundant tools

Three vendors solving the same problem at full list price. Marketing, sales, and operations each buying their own.

Manual workflows

Lead intake handled by hand. Booking copy-pasted between systems. Reports reconciled in spreadsheets every Monday.

Vendor lock-in

Auto-renewed annual contracts. Seat counts never right-sized. Bookkeeping flows no one on the team can untangle.

02The approach

A five-step engagement, measured in weeks, not quarters.

Each step ties to a verifiable cost outcome. No discovery deck. No 90-day runway.

01
Audit software, vendors, and workflows
We map every subscription, contract, seat, integration, and manual handoff across the business.
02
Identify waste, duplicates, and automation gaps
Overlapping tools, unused seats, mispriced contracts, manual processes that should be one click — all surfaced and quantified.
03
Replace, automate, renegotiate, or rebuild
We consolidate the stack, automate the busywork, negotiate vendors, or ship custom internal tooling — whichever produces the largest verified saving.
04
Document verified savings
Each dollar saved is line-itemed against the prior cost and signed off by you. Every saving has a paper trail.
05
30% of the savings — you keep the rest
We charge 30% of what we save you. You keep the other 70%, on costs you'd otherwise have paid in full. No retainer — if we don't save you money, you don't pay.

03Savings calculator

Estimate what stays on your side of the table.

An order-of-magnitude estimate. Actual savings are quantified during the audit and confirmed in writing before any work begins.

Monthly software / vendor spend$8,000

$500$50,000+

Estimated savings rate25%

5%60%

Monthly savings

$2,000/mo

Our 30% fee

$600/mo

You keep

$1,400/mo

We charge 30% of what we save you; you keep the other 70%. Estimates only; actual savings depend on current tools, contracts, usage, and implementation scope. Verified at audit.

04Services

Twelve services. One outcome.

We select the smallest set of moves that produces the largest verified saving. Nothing more, nothing performative.

SaaS stack audit

Every subscription, contract, seat, integration. Duplicates and overpriced contracts surfaced and quantified.

Vendor & subscription cleanup

Cancel, downgrade, renegotiate. Right-size seats. End the auto-renewals.

Workflow automation

Manual handoffs and copy-paste work replaced with supervised, auditable automations.

Custom internal tooling

When the math favors building over buying, we ship a focused internal app — modern stack, fully owned by you.

CRM / EHR / ops replacement

Migrate off bloated platforms to leaner systems. Data, history, and workflows brought with you.

Manual process elimination

The weekly export, the inbox-juggling, the spreadsheet — removed from your team's plate.

Data migration planning

Records, contacts, history moved between systems safely. Parallel runs. No production downtime.

Staff training and SOPs

We document the new workflows and train the team. You keep the playbook — not a dependency on us.

HIPAA compliance audits

Privacy, security, and breach-readiness audits for clinics, practices, and medical groups. Gaps surfaced, remediation scoped, BAAs in place.

iOS & Android apps

Native and cross-platform mobile apps designed, built, and shipped to the App Store and Google Play — fully owned by you.

Custom web apps

Internal portals, dashboards, and customer-facing web apps on modern, maintainable stacks. No lock-in, no platform tax.

Any language, any stack

Rust, Go, TypeScript, Python, Java, Swift, Kotlin — we build in whatever the problem actually calls for, not whatever is convenient.

05Why no retainer

Traditional consulting bills time. We bill outcomes.

The incentive structure determines everything else — speed, scope, what gets done, and what gets shelved.

Traditional agency

30 Percent Crew

Pricing model

$2,000 – $10,000 / month retainer

$0 retainer. 30% of verified savings.

ROI guarantee

None

If we don't produce savings, you don't pay.

Time to first result

60–90 day discovery phase

Weeks. Outcomes tied to specific cost lines.

Incentive alignment

Bill more hours

Produce the largest verifiable saving.

Contract term

6–12 months

Single engagement. Twelve-month measurement window.

Deliverables

Strategy decks, frameworks, recommendations

Cancelled contracts. Working automations. Documented savings.

06Who we serve

Built for teams whose stack outgrew the business that bought it.

Different industries, same pattern: a tool list that grew faster than anyone could audit it.

Law firms
Practice management, intake, billing, e-discovery
Medical groups & clinics
EHR, scheduling, patient comms — HIPAA-compliant
Agencies
Project ops, CRM, time tracking, client portals
Real estate teams
CRM, lead routing, transaction management, marketing
E-commerce operators
Storefront stack, fulfillment, support, analytics
Local service businesses
Booking, dispatch, invoicing, payments
Professional services
CRM, billing, document management, workflow

07Example engagements

What savings look like in practice.

Realistic patterns we see across SMB and mid-market operators. Each figure below is an example, not a guarantee.

Five SaaS tools consolidated into one workflow

Example

Before: $1,840 / month across 5 vendors
After: $240 / month + a custom internal tool
Estimated saving: ≈ $19,200 / yr

Lead intake fully automated

Example

Before: 12 hours / week of manual handling
After: Automated capture, routing, follow-up
Estimated saving: ≈ $31,200 / yr in reclaimed labor

Form + CRM stack replaced

Example

Before: Typeform Business + HubSpot Pro
After: Bundled form + lightweight CRM
Estimated saving: ≈ $11,400 / yr

Automation runtime self-hosted

Example

Before: Zapier Team + Make.com Pro
After: Self-hosted automation runtime
Estimated saving: ≈ $6,000 / yr

Booking, forms, payments unified

Example

Before: Calendly + Jotform + Stripe add-on
After: One booking + payment flow
Estimated saving: ≈ $4,800 / yr

Vendor contracts renegotiated

Example

Before: Auto-renewed at list price
After: Right-sized seats; multi-year discount
Estimated saving: ≈ $22,000 / yr

Example scenarios are illustrative. Actual savings depend on current tools, contracts, usage, and implementation scope.

Speak with the founder

Talk to John directly. No SDR. No filter.

John Gonzalez personally runs every initial audit conversation. Thirty minutes. We walk your stack and your contracts, identify the obvious recoverable lines, and decide together whether an engagement makes sense. No pitch deck.

Book a 30-min call with John Prefer to write? Use the audit form →

Operator-led

Built and ran the portfolio above

Hands-on

Code, contracts, vendor calls — all

No retainer

Paid only from verified savings

08An alternative to expense-reduction firms

Looking at a cost-reduction firm? We do more than audit.

If you're comparing us to a traditional expense-reduction consultancy, the difference is scope and ownership — we cover modern software and workflow costs, and we implement the fix.

Expense-reduction firm

30 Percent Crew

Pricing model

Contingency share for years, often plus a retainer

$0 retainer. 30% of verified first-year savings.

What they cover

Mostly telecom, utilities, waste, merchant fees

Software, SaaS, vendor contracts, and workflow automation.

Who does the work

Audit, then recommendations handed back to you

We negotiate, cancel, and build the fix ourselves.

Contract term

Multi-year agreements, often auto-renewing

Single engagement. Twelve-month measurement window.

Implementation

You implement the changes internally

We ship the change end to end.

Common searches we answer: a Schooley Mitchell alternative, an Expense Reduction Analysts (ERA) alternative, a SIB Fixed Cost Reduction alternative, and a P3 Cost Analysts alternative. Where those firms audit telecom, utility, and waste bills, we cut software, SaaS, vendor, and workflow costs for law firms, clinics, agencies, e-commerce, real estate, and local services — and only bill from what we save.

09Frequently asked

Questions worth answering directly.

If a question here isn't fully answered, raise it on the audit call. Nothing is off-limits.

We document old cost and new cost line-by-line and agree to the definition before work begins. Each saving has a paper trail.

10Request a savings audit

Tell us where the money is leaving. We'll find the rest.

Five fields. We respond within one business day with an audit window. Signed NDA on request.

Cut business costs.Pay only from verified savings.

Most operating budgets carry five to six figures in recoverable software and vendor cost.

SaaS sprawl

Duplicate and redundant tools

Manual workflows

Vendor lock-in

A five-step engagement, measured in weeks, not quarters.

Audit software, vendors, and workflows

Identify waste, duplicates, and automation gaps

Replace, automate, renegotiate, or rebuild

Document verified savings

30% of the savings — you keep the rest

Estimate what stays on your side of the table.

Twelve services. One outcome.

SaaS stack audit

Vendor & subscription cleanup

Workflow automation

Custom internal tooling

CRM / EHR / ops replacement

Manual process elimination

Data migration planning

Staff training and SOPs

HIPAA compliance audits

iOS & Android apps

Custom web apps

Any language, any stack

Traditional consulting bills time. We bill outcomes.

Built for teams whose stack outgrew the business that bought it.

What savings look like in practice.

Five SaaS tools consolidated into one workflow

Lead intake fully automated

Form + CRM stack replaced

Automation runtime self-hosted

Booking, forms, payments unified

Vendor contracts renegotiated

Talk to John directly. No SDR. No filter.

Looking at a cost-reduction firm? We do more than audit.

Questions worth answering directly.

Tell us where the money is leaving. We'll find the rest.

Stop paying for software you don't need.

Cut business costs.
Pay only from verified savings.